Google is applying a security update in Google Drive to make link sharing more secure. This update will change links (URLs) used for some Drive files shared in 2017 and prior.
Starting September 13, 2021, affected files will not be visible or available anywhere the share link is posted, including internal and external websites, unless you’ve already viewed that file.
On July 26, 2021, Google will send direct email notifications only to Mount Holyoke College Google users who own or manage files impacted by this security update. The email will provide instructions on steps to take and will include a link to view a list of impacted files you own or manage in Google Drive (My Drive/Shared Drive). A banner in Google Drive (web) will also notify users of the security update.
Which files will be impacted?
Only non-native Google files (e.g. Microsoft Word, PDFs, etc.) shared in 2017 and prior will be affected by this security update. Google files (Docs, Sheets, Slides, Forms) will not be impacted.
What steps do I need to take?
If you receive one of the direct email notifications from Google, it is recommended to follow the instructions to view and take action on your affected Google Drive files. You will need to share a new updated link (URL) for any of your files that still need to be accessible with a link, on websites or posted elsewhere.
If you have any questions, please contact the LITS Technology Help Desk at firstname.lastname@example.org or at 413-538-2600.