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Learning Management System (Moodle) Guest Policy

The core purpose of Mount Holyoke College’s Learning Management System (LMS, currently Moodle) is to serve as an online teaching and learning tool for faculty and students of current courses. Course sites contain sensitive content including intellectual property, copyrighted material, and student names, grades and work. The need to keep that content secure and private informs this guest access policy. 

Other course related environments that contain similar private and protected content may also be subject to this policy, including but not limited to course WordPress sites, Google folders, and Kaltura channels.

Student Auditor Access:

The Registrar’s Office approves and manages all auditors of Mount Holyoke College courses. Anyone wishing to audit a course should follow the auditor guidelines and processes of that office. Once approved and enrolled, an auditor will receive a Mount Holyoke guest affiliate account, which will be added to the appropriate Moodle course site to provide individual access.

Other Roles: Guest speakers, Co-Researchers, Faculty Colleagues and others from outside Mount Holyoke

Unofficial course collaborators, those from outside Mount Holyoke that are not a formal instructor of record, may not receive full access to a Moodle course site, or an affiliate Mount Holyoke account for this purpose. For faculty who wish to share components of their site materials with collaborators, the following options may serve that need, and are supported by the Ed Tech Team:

  • Download and share course files
  • Download and share syllabus
  • Save Moodle site as a PDF to show site organization and content of home page
  • Screenshot and share images of site layout
  • Offer a live virtual “tour” of Moodle site via Zoom
  • Export the Moodle site, minus any student-related data, into a file that can be imported as a new site by a colleague. Note that import capabilities may vary based on institutional Moodle settings..